Introduction

TruControl offers a range of reports that can be displayed on screen, or printed, or exported to external files as required. They are grouped under the following categories:

  1. Site Reports
  2. Driver Reports
  3. Category Report Descriptions
  4. Vehicle Reports
  5. Wages Reports

1. Site Reports

1.1. Site Infringement History Report

This report lists the principle activities for one or more sites by week. This tabular report clearly lists the trends in Infringements by type, for all drivers for the date range selected. Move to top


1.2. Site Infringement Summary

This report compares all the Infringement types for all the selected sites. If the sites have 'Infringement Points' then the sites will be in descending order according to the average ' Infringement Points’ per chart. Infringement types include Hours Law, speeding and Operational use. Move to top


1.3. Site KPI

Compares drivers to specific criteria, i.e. drivers who have worked 48hrs in one week, but have taken breaks longer than 45min and driven at over 56kph.
The KPI report contains the following sub-reports:

  1. Drivers Who Exceeded duty time > hh:mm
  2. Drivers Who Exceed breaks away from base > hh:mm
  3. Drivers Who Exceeded Lead-in Time > hh:mm
  4. Drivers Who Exceeded Lead-Out Time > hh:mm
  5. Drivers Driven Slower then Average Driving Speed Kph < ??
  6. Drivers Driven Slower then Average Speed Over Duty Time < ??
  7. Drivers Driven Less Then Percentage of Duty Time < ?? %
  8. Drivers Who Interrupted First Drive From Base < ?? and Stopped > ??
  9. Drivers Who Interrupted Last Driver From Base < ?? and Stopped > ??
  10. Drivers Who Worked more than ?? hours in week
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1.4. Site 'Odometer' Disparity

Displays discrepancies between recorded and actual distance, by vehicle. Move to top


1.5. Trends in ALL Infringements - Graphs and Tables

This Excel graph displays for each group 'All Infringements' accrued during each period for the selected groups according to the 'Period Date Table'. Move to top


1.6. Trends in Average Points per Chart

Displays the average points per chart over a set period in graph form and as spreadsheet data. Move to top


1.7. Trends in Combined Lead-In and Lead-Out Times - Graphs and Tables

This Excel graph displays for each site the Lead-in and Lead-out times. This enables easy graphical comparisons between sites, and indeed trends within each site. The data is also available in a spreadsheet. Move to top


1.8. Trends in Hours Law Infringements - Graphs and Tables

This Excel graph displays for each group the 'Hours Law' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet. Move to top


1.9. Trends in Lead In (% of Total Duty Time)

Displays in graph form trends in the amount of time taken between 'booking on' and driving/work. The data is also available in a spreadsheet. Move to top


1.10. Trends in Lead Out (% of Total Duty Time)

Displays in graph form trends in the amount of time taken between finishing work and 'booking off'. The data is also available in a spreadsheet. Move to top


1.11. Trends in Speeding Infringements- Graphs and Tables

This Excel graph displays for each site the 'Speeding' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet. Move to top


1.12. Trends in Technical Infringements - Graphs and Tables

This Excel graph displays for each site the 'Operational use' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet.Move to top

1.13. Site Charts Submitted - Graphs & Tables

This Excel graph displays for each site selected all charts submitted for each period, according to the 'Period Date Table'. This is a simple graph to monitor trends in charts processed.Move to top

1.14. Weekly Site Summary Report

This report selected for a fixed week, gives the overall performance of the site for all the drivers in the group under review. Items such as daily Lead-in and Lead-out times, Drive, other work and Break times, together with Vehicle registration and km's driven are listed for the selected period. Move to top

2. Driver Reports


2.1 Chart Record Report


This report identifies the drivers, listed alphabetically, whose charts have been processed during the calendar month selected.
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2.2 Driver Duty Analysis

Produces a break down of the drivers' duty in the form of a bar chart. Move to top


2.3 Drivers Hours Compensation Record

A spreadsheet detailing the amount of rest taken and compensations required. Move to top


2.4 Driver Infringement History Report

Shows the amount of infringements of the drivers as a group. This report displays the information as weeks during the selected period. Move to top


2.5 Drivers Infringement Hours Law Report

A report showing only the infringements for each driver, but with the option to view the corresponding charts data.


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2.6 Drivers Infringement Summary Report

Displays a summary of infringements listed by Drivers in alphabetical order, or points accrued. Move to top


2.7 Driver Productivity Bar Chart report for Working Time Directive

This report illustrates for each driver the daily duty by activity in the form of a bar chart.


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2.8 Driver Summary Report

This report details total duties, duration of each activity, distances travelled and averages per duty for each driver used in the Report Date Range. This report can be:

  • Ordered by Driver Name
  • Ordered by Km per duty
  • Ordered by Speed
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2.9 Missing EDR/SDR Report

This report identifies those drivers, listed alphabetically, who have NOT entered one or both times correctly during the Report Date Range selected Move to top


2.10 Period Tachograph Report

These reports detail each driver’s activity and Infringements during the Report Date Range. This is the report the driver and supervisor use to review and sign-off recognition of infringements following discussion. The client can choose to filter the reports printed by altering the default, or last used selection.

This report requires additional parameters (a box will appear) you can select which drivers to include in your reports.
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2.11 Tachograph Errors Report-Driver Influenced-Technical

Displays errors on charts that the driver has caused. Move to top


2.12 Tachograph Errors Report-Non Driver Influenced

Errors of which, the driver has no control over. Move to top


2.13 Trends in All Infringements - Graphs and Tables

This Excel graph displays for all the drivers in the 'Selected Items' box, 'All Infringements' accrued during each period according to the 'Period Date Table'. Move to top


2.14 Trends in Average Points per Chart - Graphs and Tables

This Excel graph displays for all the drivers in the 'Selected Items' box, the 'Average Points per chart' accumulated in each period for all the drivers according to the 'Period Date Table'. Move to top


2.15 Trends in Charts Processed

Graph displaying the amount of charts analysed, over certain periods. Move to top


2.16 Trends in Lead-In and Lead-Out Times - Graphs and Tables

This Excel graph displays for all the drivers in the 'Selected Items' box, the Lead-in and Lead-out times. This enables easy graphical comparisons between sites, and indeed trends within each site. Move to top


2.17 Trends in Hours Law - Graphs and Tables

This Excel graph displays for all the drivers in the 'Selected Items' box, the 'Hours Law' Infringements accrued during each period according to the 'Period Date Table'. Move to top


2.18 Trends in Lead In (% of Total Duty Time)

Graph showing Lead-in times. Move to top


2.19 Trends in Lead Out (% of Total Duty Time)

Graph showing Lead-out times. Move to top


2.20 Trends in Speeding - Graphs and Tables

This Excel graph displays for all the drivers in the 'Selected Items' box, the 'Speeding' Infringements accrued during each period according to the 'Period Date Table'. Move to top


2.21 Trends in Technical infringements Driver and Non Driver Influenced - graphs and tables

This Excel graph displays for all the drivers in the 'Selected Items' box, the 'Operational use' Infringements accrued during each period according to the 'Period Date Table'. Move to top

3. Category Report Descriptions


3.1 Drivers KPI Reports

Compares drivers to specific criteria, i.e., drivers who have worked 48hrs in one week, but have taken breaks longer than 45min and driven at over 56kph. The KPI report contains the following sub-reports:

  1. Drivers Who Exceeded duty time > hh:mm
  2. Drivers Who Exceed breaks away from base > hh:mm
  3. Drivers Who Exceeded Lead-in Time > hh:mm
  4. Drivers Who Exceeded Lead-Out Time > hh:mm
  5. Drivers Driven Slower then Average Driving Speed Kph < ??
  6. Drivers Driven Slower then Average Speed Over Duty Time < ??
  7. Drivers Driven Less Then Percentage of Duty Time < ?? %
  8. Drivers Who Interrupted First Drive From Base < ?? and Stopped > ??
  9. Drivers Who Interrupted Last Driver From Base < ?? and Stopped > ??
  10. Drivers Who Worked more then ?? hours in week

These reports are similar to the KPI reports by site, except the results are grouped by category. Move to top


3.2 Trends in ALL Infringements - Graphs and Tables

This Excel graph displays for each groups 'All Infringements' accrued during each period for the selected groups according to the 'Period Date Table'. Move to top


3.3 Trends in Average Points per Chart

Displays the average points per chart for each group, over a set period in graph form and as spreadsheet data. Move to top


3.4 Trends in Combined Lead-In and Lead-Out Times - Graphs and Tables

This Excel graph displays for each site the Lead-in and Lead-out times. This enables easy graphical comparisons between sites, and indeed trends within each category. The data is also available in a spreadsheet. Move to top


3.5 Trends in Hours Law Infringements - Graphs and Tables

This Excel graph displays for each group the 'Hours Law' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet. Move to top


3.6 Trends in Lead In (% of Total Duty Time)

Displays in graph form, trends in the amount of time taken between 'booking on' and driving/work. The data is also available in a spreadsheet. Move to top


3.7 Trends in Lead Out (% of Total Duty Time)

Displays in graph form trends in the amount of time taken between finishing work and 'booking off'. The data is also available in a spreadsheet. Move to top


3.8 Trends in Speeding Infringements- Graphs and Tables

This Excel graph displays for each category the 'Speeding' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet. Move to top


3.9 Trends in Technical Infringements - Graphs and Tables

This Excel graph displays for each category the 'Operational use' Infringements accrued during each period according to the 'Period Date Table'. The data is also available in a spreadsheet. Move to top


3.10 Trends in Total Charts Submitted

The Excel graph displays for each category the 'Total Charts Submitted' during each period. The data is also available in a spreadsheet. Move to top


4. Vehicle Reports


4.1 Odometer Disparity Report

This report lists only the missing mileage within the Report Date range. The duty either side of the missing mileage is listed for easier tracing. The vehicles are listed in numerical order and only data within the Report Date Range is shown. Move to top


4.2 Period Tachograph Errors Report - Non Driver Influenced

This most useful report, for the garage, lists the vehicles that have had Tachograph malfunctions during the Report Date Range. It can also be used as a check that vehicles have been defected for these faults. Move to top


4.3 Vehicle Duty Analysis (Monthly/Daily) Report

This report displays the duty period, as per the 'Activity Trace' on the Tachograph, for each vehicle selected, commencing duties for the Report Date Range. The report lists each vehicle each day in the range selected. Each activity follows the color format of TruControl, Blue = Driving, Yellow = Other work, Red = Breaks.

If only one vehicle is in the Selected Items box, then the report displays the activity for the month selected. If more than one vehicle is selected then only one day is selected.

The report has a criteria selection such as numerical order, order leaving yard or order of vehicle used. Move to top


4.4 Vehicle Mileage Report

This report lists the last vehicle odometer recording for all the vehicles used within the last fixed week, and kilometers driven. This is most useful when comparing Tachograph mileage to the fuel drawn, as the distance traveled within the Report Date Range is also calculated. Move to top


4.5 Vehicle Report

This report lists each occurrence a vehicle has a corresponding chart. Any missing mileage is identified. All duties during each day are totaled, together with such items as average speed. The reports are in Vehicle order and only data within the Report date Range is shown. Move to top

4.6 Vehicle Usage Pivotal Tables

These tables provide an alternative method of accessing data relating to vehicles and drivers. As these are already in Excel then the information is easily exportable to other files. The tables are in accordance to the Report Date Range selected. Move to top


4.7 Vehicle Utilization Activity Bar Report

Bar graph displaying the amount of time your vehicle is in use. Move to top


4.8 Vehicle Weekly Usage Graph Report

This Report illustrates by each hour for the week under review, the number of vehicles in use. It is a vivid indication of periods of time when vehicles are not used. Move to top

5. Wages Reports


5.1 Weekly Group Summary

This report summarises each activity for all the drivers. This is a most useful report for site operational costs. Totals include, Duty time, individual activity times, 'lead-in/out' times, etc. The totals are according to the Report Date Range. This report could also be used to check such items as Agency invoices. Move to top


5.2 Weekly Productivity

These reports, one for each driver, lists their activities for each day, but ALSO tables each period of non-driving above a client set time, to re-create drop times. Each stop greater than the time set is listed for each day, including time commenced and duration. Also identified are the lead-in and lead-out times Move to top


5.3 Wages by Driver

This most useful management report details totals of cost sensitive issues, such as duty times, duration of each activity, driving time as a percentage of duty time, average speeds and Lead-in/out times spent in the yard. The period is according to the Report Date Range. Move to top

 
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